Black Jack SKi club’s 2025 annual general meeting

This year’s Annual General Meeting will take place on:

Wednesday, December 3, 2025

In the Lily May Room at the Miner’s hall

1765 columbia ave in rossland

Start time: 7pm

Can’t make it in person? Join our zoom link by clicking the link below:

AGM ZOOM LINK

Come and hear a summary of the past season and a preview of what’s to come this year. If you wanted your voice to be heard and have ideas about how to to shape the club this is the opportunity to provide your input.

We are looking for 3 new board members. The positions we are looking to fill are:

  • Secretary

    We are looking for someone who is organized, concise and can help keep a meeting on track. This person is the official records organizer, scribe, and general administrative housekeeper. Not included in this is anything financial. Those duties fall to the treasurer who then hires a local accountant for support. There is a great list of duties with some approximate time commitment at this link Secretary Description.

  • Race Director

    In this role you are the coordinator between Cross Country BC/ Nordic Canada and Black Jack when planning Black Jack's race schedule. Black Jack always hosts the Loppet towards the end of the season and usually one Kootenay Cup and is in a good position to host other larger events such as BC Winter Games qualifiers, Westerns (formally Noram's) or Track Attack championships depending on the year. The race Director communicates the dates and possible races with Black Jack's Race Organizing Committee, to which your involvement  is optional. For example, the former race director was sometimes heavily involved in organizing races and other races she was away and didn't partake at all. Hosting races comes at a financial cost, so in the role you will apply for grants specific to race hosting like  the BC Hosting Grant for larger events, and reporting race budgets, revenues (through fees), and costs to the board.  Finally, the Race Director is also responsible for organizing Officiating courses every couple of years.

  • Trails Director

    The trail position is now somewhat less operational since paying for a full time GM, but there are important duties that help the club run smoothly between the seasons. These include coordinating annual trail maintenance (brushing), planning and developing new trails including proposals, grants, contracting, volunteer coordination. All the while you would be maintaining a close working relationship with our GM through the winter and summer to support trail operation/maintenance decision making. Of the three opportunities, this one is a bit more scalable, and you will often find other members pitching/taking on “pet” projects (eg. Trail maintenance, development projects, granting opportunities sign updates etc..), in which case you would be a key contact to help ensure their efforts stay in line with our club plans.

    If you are interested or would like more information on these positions and what the volunteer roles entail please email our GM, Patrick, at generalmanager@skiblackjack.ca for more information

    We will also be voting on the proposed constitution change:

    Proposition: to remove Section 9.1 of the CONSTITUTION OF THE BLACK JACK SKI CLUB SOCIETY (Club) which states "The Association must maintain a minimum balance of $30,000." See Club constitution and proposed amendment in red strikeout at link below. 

    Definition: The constitution as currently written, requires the Club to maintain a balance of at least $30,000.00 ($30K) in unrestricted funds under a consideration to protect Club solvency. 

    Present Condition: During a grant application process, the group(s) assigning funds will often review Club finances to determine viability, and will evaluate the balance of restricted versus unrestricted funds in Club accounts. If during this period of financial review the Club maintains a robust balance sheet of unrestricted funds it provides an impression (albeit false) that these unrestricted funds could/should be allocated towards the project in question, thus weakening our grant application. While being constitutionally bound to keep a balance sheet of $30K in unrestricted funds was initially designed to protect Club solvency, it negatively impacts the Club in two ways; (1) misleading narrative for third parties reviewing Club finances, and (2) restricting access to those funds when needed by the Club.

    Recommendation: Removal of section (9.1) will afford greater financial discretion for the Board of Directors and Treasurer to execute the fiscal management of the Club, without diminishing overall financial governance, while better meeting immediate financial needs.

    This proposed amendment will be voted on at the AGM.  

  • Black Jack’s Constitution and Bylaws are posted on our Archive page.

  • Miniutes from the board meetings are also accessible from our Archive page.

  • Black Jack Ski Club is a society under the BC Societies Act. The board must have at least 3 and no more than 11 members (Part 5 of the Bylaws). Required positions on the board are President, Vice President, Treasurer, and Secretary, with the remaining board members as Directors at Large.

  • All voting members in attendance at the AGM are entitled to vote for the board members.

We Hope to see everyone there!